Vendor Registration Forms

Craft Vendors

The Colchester Highland Games & Gathering aims to attract thousands of spectators, vendors, competitors and their families & friends.  The cost of our Vendor spaces gives great value, with the potential of having a massive passing trade in a very short space of time.  Your logo will also be advertised on our website preceding the games.

We are a non profit organisation and all 'donations' go back into our local community.   


   THANK YOU for your support in helping us make Colchester great.

All vendors must adhere to the following:-

STEP 1: Read Rules 

STEP 2: Complete application 

STEP 3:  Await confirmation 

STEP 4:  Make Payment

Step 1 - Read Rules


The following rules are for your protection, your customer's protection, and for the protection of the venue & organisers; they also help to maintain the standards and quality of the Games.


Read carefully prior to booking a space to be sure that your booth complies with them and to avoid any misunderstandings.


Craft items offered for sale must be handcrafted by the exhibitor and suitable for display in a public area.  Commercial vendors must have products of a high quality and preferably with a Scottish, Mi'kmaq, Acadian or Canadian theme.  Items must not be of an offensive nature.  Suitability will be at the sole discretion of the event organiser.  


All spaces that are not occupied by 09.00hrs on September 8th & 11.00hrs on September 9th 2018 will forfeit their space and fee. 

Exhibitors must ensure that their display is completely set up and ready to sell prior to the opening of the Games.

 Exhibitors are expected to keep their items neatly displayed at all times and to be at their designated space during the hours the Games are in progress.

 Due to the nature of the event & restrictions of traffic, exhibitors shall not disassemble, pack up or remove any part of their display prior to the official closing time unless in an absolute emergency. An official must be contacted in this case.

  All exhibitors must contain their display, their work or product and their storage boxes within the dimensions of the space they rent.  All garbage must be removed after the Games have ended.

 Tables/booths/tents/displays must in no way obstruct or endanger the neighboring people or areas.

 If you are having a walk-in booth, you must provide adequate walk-in space within your designated area.


Each vendor is responsible for adhering to provincial, and municipal regulations and restrictions regarding their individual stock.   Collection of HST & GST & Insurance is the responsibility of the registered exhibitors.

The organisers & venue accept no liability for any loss, damage, injury or death.


Smoking, drinking of alcohol, and recorded music are not permitted in the exhibition areas.


Set up from 8.00am Friday 7th until  9.00am Saturday 8th (last vehicular traffic on field - 8.30am)


Saturday ~ Parade 10.30am ~ Opening Ceremony 11.00am  ~ Day ends 5pm

Sunday ~ Games resume @ 11am ~ Closing Ceremony  4pm

Craft Vendors - Printable Copy
Rules-Craft-Vendors PDF.pdf
Adobe Acrobat Document 90.2 KB

Step 2 - Application Forms

There are three option for completing your application.  Please choose the one most suitable for your computer needs and return as instructed

Excel applicaton


vendor application.xlsx -
1. Download application form (click on download button)

2. Complete application form

3. Save completed application form on your computer

4. Attach saved completed application form to email

5. Send email with attached completed application form to

Vendor Application.xlsx
Microsoft Excel Table 18.9 KB

pdf application


vendor application.pdf -
1. Download application form onto your computer

2. Print out application form

3. Complete application form

4. Scan completed application form & save file on your computer

5. Attach saved file (containing application) to your return email

6. Send to

Vendor Application PDF.pdf
Adobe Acrobat Document 152.0 KB

Online application form  - just complete and Press send

Note: Please fill out the fields marked with an asterisk.

Step 3 - Await confirmation that you have been accepted

Step 4 - Vendor Payment

It is also possible to send a cheque or pay by e-transfer, please contact us to do this.



Please select your space from the drop down menu.


If you require any further information please do not hesitate to get in touch HERE

Food Vendors

This year our food vendors will also be used for provision of our VIP lunches. 

If you would like to be considered for one of our hot food truck spots then please email with details.  Thank you

Thank You For Your Support